Emeritor performs most procurement project based on the Emeritor 8-step procurement process. Depending on the information that is already available and the sector in which you work, the steps are executed to a specific degree. Below, you will find the method for the private sector. We use an adapted process for procuring services.
The 8 steps are:
0. Decision to procure
The organisation decides on a strategic level to fill in a demand with procurement. This decision precedes the project plan.
- Project plan
Drawing up the project plan with accompanying strategic analysis and outlined functional specification of the procurement package and composition of the “multidisciplinary” project team. If desired, the steps of the implementation method can be started.
- Market analysis
Internal analysis: elaboration of financial procurement analysis in detail, analysis of the existing contracts, qualification and quantification of historical use and future needs, analysis of current prices, making customer satisfaction and improvement aspects insightful, and determine possibilities of standardisation. External analysis: market research into potential suppliers, trends, product/service combinations, financing constructions and common specifications in the market. This phase should result in a procurement strategy with respect to how the procurement package will be put on the market: allotment, cost price strategy, portfolio strategy, drawing up of assessment criteria.
Specification of needs (procurement package): general (e.g. size), functional and/or technical, taking into account the integral cost price and life cycle of the product and/or service. This should result in a design brief and concept agreement.
- Supplier selection
Sending RFPs to suppliers, assessing quotes within the project team, drawing up a selection advice and negotiating with the selected supplier(s).
Obtaining approval by providing reports with respect to the selection advice.
Contracting the supplier(s). Thanking suppliers that were not chosen, fine-tuning the implementation plan and further elaborate any service levels. Afterwards, the contract will be closed.
Communicating new contract(s) and supplier(s). Anchoring participation and design order process. Transferring to contract and suppliers management and safeguarding the implementation.
Evaluating the procurement project (project: process, plan, communication), project team and result.